Turkey E-invoicing Software Solution

Easily navigate Turkey's e-invoicing requirements with Fonoa's tailored solution, covering document types, numbering, alias management, and e-archiving.

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Problem

Turkey has taken the lead in implementing e-invoicing in the region. The Turkish Revenue Administration mandates the use of e-invoices for all transaction types, including cross-border transactions, for businesses that deal with other businesses (B2B), consumers (B2C), and government (B2G) entities. The requirements add complexity for taxpayers, such as determining the document type based on the recipient's tax identification number and sending documents using their aliases, which require constant updating. Additionally, foreign companies may find it challenging to comply with the e-archiving regulations.

Solution

Fonoa e-invoicing provides a comprehensive and indispensable solution for businesses operating in Turkey. Our tailored offering addresses the unique challenges of e-invoicing implementation in Turkey. We excel in simplifying the process by automating essential tasks such as e-fatura/e-arsiv registration checks. Moreover, we understand the importance of local compliance, so we facilitate the local storage of e-invoices within Turkey. With Fonoa e-invoicing, you can trust that your business will meet regulatory requirements and operate efficiently and effectively in the Turkish market.

What does
Fonoa offer?

Decide document type to issue
Determining the correct document to issue can be challenging especially for B2B as it requires knowing whether the business is registered or not.

We understand the complexity of the process and thus clients only need to share with us the tax id (VKN or TCKN) without any further definitions. We then determine the correct type of document that has to be issued.
Handle invoice numbering
Invoice numbering rules can be confusing especially when it’s based on the document type being issued.

Since Fonoa handles the decision of which document has to be issued, we also take care of the numbering sequences ensuring they are compliant.
Identify correct aliases
Taxpayers who have multiple branches or multiple private integrators might have more than one mailbox (alias), which can be challenging because suppliers must send invoices to the correct aliases and if databases are not updated it could result in rejections by the TRA

Fonoa uses the tax id to identify the correct alias and use it to prevent rejections from the first trial.
Comply with e-Archiving rules
Storing original e-invoices locally in Turkey might present challenges to some international companies whose headquarters and storage locations are located abroad.

Fonoa automates tax compliant long-term electronic archiving in line with country specific regulations and longer if needed. We also store documents in the format required and it can be easily accessed through the user interface. Share access and the results to external stakeholders such as i.e. auditors.

Frequently Asked Questions

If a special integrator will be used, taxpayers need to:
1. Get their e-signature/financial seal for onboarding from Tubitak
2. Authorize a service provider
GIB lists all registered users for e-Fatura and e-Arşiv. It is possible to search users by title, TCKN (Turkish identification number) or VKN (Tax ID number). Prior to the issuance of e-Fatura, supplier should check if the recipient is registered in the e-Fatura user list:
- If the recipient is found in the e-Fatura user list, the supplier will issue and distribute an e-Fatura invoice.
- If the recipient is not found in the e-Fatura user list, the supplier must distribute to buyer an Arşiv invoice. Supplier could also confirm by checking the e-Arşiv user list)
When changing providers, it’s up to the taxpayer whether they continue using the same number series or start a new one.
Yes, starting September 2023 QR Codes are mandatory on invoices. QR code requirements can be found here.
Yes. E-invoices must be digitally signed. Certified service providers are allowed to sign the documents on behalf of their clients using their own seal, and timestamp.
E-arsiv invoices (PDF) must have a scanned copy of the handwritten signature of the company representative. Authorized representative should send the signature to their service provider.